PRIVACY POLICY —

NJMACHIN RECRUITMENT LTD

Last updated: April 2026

NJMachin Recruitment LTD (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what information we collect, how we use it, how we store it, and your rights under UK GDPR.

We are registered in England & Wales and regulated under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

NJMachin Recruitment LTD Registered in England & Wales Company No: 17153307 Registered Office: 49 Bowling Green Lane, Albrighton, WV7 3HL ICO Registration Number: ZC122041

We provide recruitment services to the construction industry, including permanent placements and CIS subcontract assignments.

2. What Data We Collect

From Clients (Hiring Companies):

  • Name

  • Email address

  • Phone number

  • Company name

  • Job role / hiring requirements

  • Any information submitted via our website forms or email

From Candidates:

  • Name

  • Contact details

  • CV / employment history

  • Qualifications and certifications

  • Skills and experience

  • Right‑to‑work documentation

  • Job preferences

  • Any information submitted via our website forms or email

Automatically Collected Data (Website Analytics):

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Time spent on the site

  • Cookies (see Cookie Policy)

3. How We Use Your Data

We use your data to:

  • Provide recruitment services (permanent roles and CIS subcontract opportunities)

  • Respond to enquiries

  • Match candidates with suitable roles

  • Communicate with clients and candidates

  • Maintain business records

  • Improve our website and services

  • Comply with legal and regulatory obligations

We do not sell your data to third parties.

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

  • Legitimate Interests — providing recruitment services to clients and candidates

  • Contract — when entering into an agreement with you

  • Consent — when you submit information voluntarily

  • Legal Obligation — complying with UK law and regulatory requirements

5. How We Store Your Data

Your data is stored securely using encrypted systems and password‑protected devices. We take reasonable steps to protect your information from:

  • loss

  • misuse

  • unauthorised access

  • disclosure

Only authorised personnel have access to your data.

6. How Long We Keep Your Data

We retain personal data only for as long as necessary:

  • Client and candidate records: up to 6 years

  • CVs and candidate profiles: up to 2 years (unless you request deletion sooner)

  • Email enquiries: up to 12 months

  • Cookie data: according to your cookie settings

You may request deletion at any time.

7. Sharing Your Data

We may share your data with:

  • Clients (for candidate submissions)

  • Candidates (for job opportunity details)

  • IT service providers

  • Legal or regulatory bodies (if required by law)

We never sell or trade your data.

8. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, contact us at the email below.

9. Cookies

Our website uses cookies to improve user experience and analyse traffic. You can accept or reject non‑essential cookies via our cookie banner.

For full details, see our Cookie Policy.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, contact us at:

Email:jessicca@njmachinrecruitment.co.uk

Number: 07518872459